transcript   Transcript

Overview of Administrative Hearing; Requesting and Preparing for Hearing

Recorded on: Sep. 21, 2017
Running Time: 01:45:55

Full Transcript:



If you are a Privileged Member, just log in and start reading now! If you are not a Privileged Member, please click here to learn how unlimited access to PLI programs may be right for you and your firm.

To access the streaming media of this presentation, please purchase the corresponding seminar segment.

Taken from the Web Program Representing the Pro Bono Client: Advocacy Skills for Administrative Hearings 2017 recorded September 2017 in San Francisco.

Overview of Administrative Hearing; Requesting and Preparing for Hearing [01:45:55]

I. Overview of Administrative Hearing
    A. Approach to Training
        
• Much in common, each agency has special aspects
    B. Key Differences From Court
        
• More informal setting, tone, rules
            • “Discovery”
            • Evidence rules
            • Office of Administrative Law Hearings/APA hearings more formal
        • ALJ’s accustomed to Lay (or no) representation 
        • Aid Paid Pending or Benefits Continuation
        • Appeals based on administrative record
    C. Introduction to and Administrative Procedure for Benefits Rights
        
• Social Services claims and appeals
        • Supplemental Security Income claims and appeals
        • Public Housing and HCVP reviews and hearings
        • Public benefits claims and appeals: General Assistance, CalWORKs, CalFresh, Medi-Cal, etc. 
        • Unemployment and state disability Insurance claims and appeals
        • Wage claims and adjudication process
        • School discipline and expulsion hearings

II. Requesting and Preparing for Hearing
    
A. Jurisdictional and Aid Paid Pending (APP) Limits
        
• Hearing Requests
            • Program-by-program examples 
        • APP Limits
            • Varies program to program
            • County programs (like GA, County Health) can be as short as 1 week
            • Some programs include additional time for good cause or equity (e.g. WIC 10951, lack of notice)
            • Some require confirmation of issues (APA hearings) with deadline to submit
            • Can be different within program (e.g. SSA initial claims; Continuing Disability Reviews (CDRs); age 18 redeterminations)
        • Issues
        • Date of notice vs. date of mailing (keep envelope); agency presumption of 5 days for mailing
    B. Requesting Format of Hearing and Special Services
        
• In person vs. video vs. phone hearings 
        • SSA regulations  (include right to in-person hearing)
        • Interpreters and accommodations
        • Program-by-program examples 
    C. Discovery
        
• Informal exchange of information
        • File review
            • Statutory and regulatory rules re: charging fees to access record copies
            • Issues with/availability of electronic review
        • Access issues (privilege/confidentiality)
            • Some (APA) hearings have more formal process and strict timelines    
        • Program-by-program examples 
    D. Witnesses and Subpoenas
        
• Client and witness preparation
        • Subpoenas
            • Most agencies issue subpoenas, but not all websites/regulations tell you how to get it
            • Many subpoenas are not enforceable or are hard to enforce, but can reference issuance
            • Service issues
        • Declarations
        • Program-by-program examples 
    E. Position Statements
        
• Notice of Hearing: list of issues and/or experts
        • Agency position statements
            • Some require, and have deadline for, agency position
                • List of relevant rules
                • List of witnesses to be called
        • Claimant’s position: generally not required, but helpful
        • Program-by-program samples and discussion thereof
    F. Postponements
    
G. Informal Resolution
        
• Possibility of redetermination
        • Possibility of settlement/mediation
Lauren Hansen, Joanna Parnes, Adam Poe, Abigail Trillin, Carole Vigne


The purchase price of this segment includes the following article from the Course Handbook available online:

  • California Department of Social Services Administrative Hearings Outline
    Lauren Hansen, Jodie Berger
  • Sample Claimant’s Position Statement
    Lauren Hansen, Gretchen Regenhardt
  • Defending Students in Expulsion Proceedings: A Manual for Pro Bono Attorneys in CA, Legal Services for Children
    Ana Flores, Abigail Trillin
  • Social Security Administrative Hearings Outline
    Joanna Parnes
  • Ensuring Program Uniformity at the Hearing and Appeals Council Levels of the Administrative Review Process, Federal Register, Vol. 81, No. 242, (2016)
    Joanna Parnes
  • Social Security Ruling 11-1p: Titles II and XVI: Procedures for Handling Requests to File Subsequent Applications for Disability Benefits, Social Security Administration (2011)
    Joanna Parnes
  • Social Security Ruling, SSR 13-1p: Titles II and XVI: Agency Processes for Addressing Allegations of Unfairness, Prejudice, Partiality, Bias, Misconduct, or Discrimination by Administrative Law Judges (ALJs), Social Security Administration (2013)
    Joanna Parnes
  • Social Security Ruling, SSR 13-2p: Titles II and XVI: Evaluating Cases Involving Drug Addiction and Alcoholism (DAA), Social Security Administration (2013)
    Joanna Parnes

Presentation Material

  • Representing the Pro Bono Client: Advocacy Skills for Administrative Hearings (PowerPoint slides)
    Lauren Hansen, Joanna Parnes, Adam Poe, Abigail Trillin, Carole Vigne
(s)
Lauren Hansen ~ Staff Attorney, Public Interest Law Project
Joanna Parnes ~ Staff Attorney and SSI Project Coordinator, Bay Area Legal Aid
Adam Poe ~ Staff Attorney, Reentry Project Coordinator, Bay Area Legal Aid
Abigail Trillin ~ Executive Director, Legal Services For Children Inc.
Carole Vigne ~ Senior Staff Attorney and Director, Wage Protection Program, Legal Aid at Work
Share
Email
Transcript FAQ's
  • How Can I Access Transcripts?
    You must be a Member in good standing.

  • Can I access the Video?
    Yes, you can access the video if you have the Adobe Flash plugin installed. Click on the video camera icon when you mouse over each paragraph. The media will begin playback at that point.

  • Can I get CLE credit for reading the transcript?
    No, CLE credit cannot be earned for reading a transcript. CLE credit is issued only for verified attendance while watching a web program. If seeking credit, please verify the program's eligibility for credit and expiration date in your jurisdiction on the web segment launch page before commencing the program.

  • FOLLOW PLI:
  • twitter
  • LinkedIn
  • GooglePlus
  • RSS

All Contents Copyright © 1996-2017 Practising Law Institute. Continuing Legal Education since 1933.

© 2017 PLI PRACTISING LAW INSTITUTE. All rights reserved. The PLI logo is a service mark of PLI.